CHART

accnt

MUNICIPAL ACCOUNTANT’S OFFICE

 

I  – PROCESSING OF CLAIMS:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

 

PERSONS RESPONSIBLE

 

FEE

 

LOCATION

1. Submit Documents
2. Receives and records documents:

a. Attached checklist  of

requirements

2 minutes

1 minute

Lorie E. Ibo

Admin. Aide VI

none Accounting Office
3. Returns to respective office
4. Post to Subsidiary Ledger for :

a.  DO (Salaries & Wages)

b.  Cash Advances

 

20 minutes

5 minutes

Amahlea N. Obias

Admin. Assistant II

Gracia M. Umali

Admin. Aide I

none Accounting Office
5. Prepares JEV’s for:

a. GF

1. Proper

2. SF-Market

3. LDF & Non-Office

b. TF

c. SEF

 

 

15 minutes

10 minutes

10 minutes

10 minutes

10 minutes

 

 

Amahlea N. Obias

Admin. Assistant II

 

 

none

 

 

Accounting Office

6. Pre-Audit Transactions:

a. Procurement  Transactions

b. Vouchers and Payrolls

1. PS

2. MOOE

3. CO

 

15 minutes

 

20 minutes

15 minutes

20 minutes

Lorie E. Ibo

Admin. Aide VI

Beverly S. Sales

Admin. Aide V

Marieta N. Ilarde

Mun. Accountant

none  

Accounting Office

 

II  – INSPECTION OF DELIVERIES OF SUPPLIES, MATERIALS & EQUIPMENT:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

PERSONS RESPONSIBLE  

FEE

 

LOCATION

1. Requests for Inspection
2. Coordinates with Supply Officer re: deliveries. 10 minutes Gracia M. Umali

Admin. Aide I

Marieta N. Ilarde

Mun. Accountant

none Accounting Office

 

III        – ISSUANCE OF ACCOUNTANT’S ADVICE FOR CHECKS ISSUED:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

PERSONS RESPONSIBLE  

FEE

 

LOCATION

1. Requests for Accountant’s Advice
2. Verifies and initials advice

 

Counterchecks and signs

15 minutes

 

5 minutes

Alma B. Labios

Admin Aide IV

Perpetua J. Latam

Admin Aide I

Marieta N. Ilarde

Mun. Accountant

none Accounting Office

 

IV        – ISSUANCE OF CERTIFICATE OF TAXES WITHHELD:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

PERSONS RESPONSIBLE  

FEE

 

LOCATION

1. Requests for Certificate of taxes withheld
2. 1. Prepares Certificate of Taxes

Withheld for government

money payments

2. Prepares certificate of Taxes

Withheld for compensation

10 minutes

 

 

15 minutes

 

Gracia M. Umali

Admin. Aide I

 

Gracia M. Umali

Admin. Aide I

 

 

none

 

Accounting Office

 

V         – PREPARATION OF STATEMENT OF REMITTANCES:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

PERSONS RESPONSIBLE  

FEE

 

LOCATION

1. Verifies/Prints Statement of Remittances:

1. Banks / other financial

Institutions.

2. PAG-IBIG

3. Phil Health

4. GSIS

 

 

20 minutes

 

30 minutes

30 minutes

1 hour

 

 

Gracia M. Umali

Admin. Aide I

Beverly S. Sales

Admin. Aide V

 

none Accounting Office

 

 

VI        – ISSUANCE OF CERTIFICATE OF NET TAKE-HOME PAY:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

PERSONS RESPONSIBLE  

FEE

 

LOCATION

1. Requests for Certificate of net take-home pay
2. Prints certificates

Verifies and signs

10 minutes

3 minutes

Gracia M. Umali

Admin. Aide I

Marieta N. Ilarde

Municipal Accountant

none Accounting Office

 

VII      – APPROVAL/CERTIFICATION OF TRANSACTIONS:

 

HOW TO AVAIL OF THE SERVICE:
Step

No.

 

CLIENT

FRONTLINE SERVICE PROVIDER  

DURATION

PERSONS RESPONSIBLE  

FEE

 

LOCATION

1.
2. Approves / Certifies Transactions 10 minutes Marieta N. Ilarde-Mun. Accountant none Accounting Office