MUNICIPAL CIVIL REGISTRY OFFICE

I – REGISTRATION OF BIRTH:

Republic Act. No. 3753 mandates the establishment of civil registry in the Philippines where acts, events, legal instruments and court decrees concerning the civil status of persons shall be recorded. The birth of a child being a vital event for a person must be registered within 30 days from the time of birth at the Office of the Civil Registrar of the municipality where the birth took place. Beyond 30 days is considered late registration.

FEES:

Timely registration – P 50.00

HOW TO AVAIL OF THE SERVICE:
STEP No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Secure Certificate of Live Birth (COLB)
2.		Provide the client by 4 copies of Cert. of Live Birth Form 102 and assist the client in filling up all data /information	2 minutes	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	None	MCR Office
3.	Fill up the Certification of Live Birth Form 102 and duly signed by the proper parties
4.		Check and review the accomplished COLB Form 102, type all supplied data and assign registry number. Advice the client to pay the required fee at MTO	20 minutes	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	None	MCR Office
5.	Payment of fee to the Mun. Treasurer’s Office
6.		Receives payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Asst. II	P50.00	MTO
7.	Present the Official Receipt
8.		Review and Sign the Registered COLB Form 102	1 minute	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office

11.		Release 1 copy of registered COLB Form 102 to the client	1 minute	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	None	MCR Office
12.	Receive 1 copy of the registered Certificate of Live Birth
13.		Record the registered Certificate of Live Birth in the Book of Register of Live Births (MF 26-1)	10 minutes	Lourdes Bañaga Nikki B. Pollos	None	MCR Office
14.		Monthly report/consolidation of registered Certificate of Live Births for submission to NSO	1 day Per month	Lourdes Bañaga Admin Asst. II	None	MCR Office
15.		Review and sign monthly report/consolidation of registered Certificate of Live Births	30 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
16.		Submission of monthly report/ Consolidation of registered Certificate of Live Births to NSO thru the Prov’l. Statistics Office	1 day every 1st week of next month	Asuncion M. Pahuyo Mun. Civil Registrar	None	NSO, Naga City

 

II – REGISTRATION OF DEATH

The spouse or nearest relative who has knowledge of the death of a person who died without medical assistance, must report the same to the Local Civil Registrar’s Office of the municipality where the event occurred within 24 hours. The Municipal Health Officer examines the cause of death, signs the death certificate, and directs the registration of the death certificate to the Office of the Mun. Civil Registrar (MCR) within the reglamentary period of 30 days.

FEES:

Burial permit – P 25.00

Transfer of cadaver – P 50.00

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Secure Certificate of Death form
2.		Provide the client with 4 copies of Certificate of Death Form (MF 103) and assist the client in accomplishing it	2 minutes	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	None	MCR Office

3.	Fill up 1 copy of Certificate of Death Form 103 and duly signed by the informant
4.		Prepare and type all supplied data in the Certificate of Death Form 103. Advice the client to bring the accomplished MF 103 to the MHO for review and signature of the Mun. Health Officer and pay the required fees at MTO.	10 minutes	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	None	MCR Office
5.	Present the MF 103 to the Municipal Health Officer at MHO	Receive the MF 103, review, certify and sign as to the cause of death	10 minutes	Angelina B. Celzo, MD Mun. Health Officer	None	Mun. Health Office
6.	Payment of fees to the Mun. Treasurer’s Office
7.		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Asst. II	P75.00	MTO
8.	Submit the MF 103 and the Official Receipt	Record and assign registry number in MF 103	5 minutes	Nikki B. Pollos Admin. Aide I	none	MCR Office
9.		Receive and sign the registered MF 103	5 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
10.	Receive 1 copy of the registered Certificate of Death Form 103	Release the registered Certificate of Death Form 103 to the client	1 minute	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	none	MCR Office
11.		Record the registered Certificate of Deaths in the Book of Register of Deaths (MF 27)	10 minutes	Regina A. Orcine Admin. Aide I	none	MCR Office
12.		Monthly report/consolidation of registered Certificate of Deaths for submission to NSO	1 day Per month	Regina A. Orcine Admin. Aide I	None	MCR Office
13.		Review and signs monthly report/conso-lidation of registered Certificate of Deaths	30 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
14.		Submission of monthly report/conso-lidation of registered Certificate of Deaths to NSO thru the Prov’l. Statistics Office	1 day every 1st week of next month	Lourdes Bañaga	None	NSO, Naga City

III – REGISTRATION OF MARRIAGE

The Certificate of Marriage must be registered at the Local Civil Registrar’s Office of the municipality where the marriage was solemnized within 15 days for marriage license and 30 days for marriage of exceptional character. ( Affidavit of Cohabitation) from the date of solemnization.

REQUIREMENTS:

1. Duly filled and signed Certificate of Marriage
2. Community Tax Certificate
3. Birth or baptismal of contracting parties
4. Affidavit of Cohabitation

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Present the Marriage Certificate for registration
2.		Review the presented marriage certificate for registration and assigns registry number	5 minutes	Lourdes P. Bañaga Admin. Asst. II	none	MCR Office
3.		Review and sign the registered Certificate of Marriage	5 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
4.		Release the copy of the registered Certificate of Marriage to client	1 minute	Asuncion M. Pahuyo- Mun. Civil Registrar	none	MCR Office
4.	Receive the registered Certificate of Marriage
5.		Record the registered Certificate of Marriage in the Book of Register of Marriage (MF 25)	10 minutes	Lourdes P. Bañaga Admin. Asst. II	none	MCR Office
6.		Monthly report/consolidation of registered Certificate of Marriage for submission to NSO	1 day Per month	Lourdes P. Bañaga Admin. Asst. II	None	MCR Office
7.		Review and signs monthly report/consolidation of registered Certificate of Marriage	30 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
8.		Submission of monthly report/conso-lidation of registered Certificate of Marriage to NSO thru the Prov’l. Statistics Office	1 day every 1st week of next month	Lourdes P. Bañaga Admin. Asst. II	None	NSO, Naga City

IV – APPLICATION FOR MARRIAGE LICENSE

Before getting married, both the contracting parties must file separate sworn application for marriage license of the office of the municipal civil registrar where either or both of the contracting parties reside. Marriage license shall be valid in any part of the Philippines for not more than 120 days only from the date of issuance. Otherwise, it shall be deemed cancelled and expired.

REQUIREMENTS:

1. Certificate of No Marriage Record (CENOMAR) from NSO
2. Certified true/photocopy of birth certificate of the applicants.
3. Pre–marriage counseling certificate (2 copies)
4. Family planning seminar certificate (2 copies)
5. Parental consent ( if applicant is 18 years old but below 21 years old )
6. Parental advice ( if applicant is 21 years old but below 25 years old )
7. At least one of the contracting parties is a resident where the local civil registry is located.

FEES:

Application fee – P 250.00

License fee – P 2.00

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Submit requirements and fill-up the application for marriage license form
2.		Examine the submitted requirement Review the supplied data in the application for marriage license form and advise the applicant to pay the required fee at the MTO	20 minutes	Lourdes P. Bañaga Admin. Assistant II	none	MCR Office
3.	Payment of fees to the Mun. Treasurer’s Office
4.		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Assistant II	P252.00	MTO
5.	Submit the Official Receipt to MCR Personnel

6.		Accept the Office Receipt, record and assign registry number to the application for marriage license form	5 minutes	Lourdes P. Bañaga Admin. Assistant II	none	MCR Office
7.		Examine the authenticity of the submitted required documents and ascertain the truthfulness of information and administer oaths. Advice the applicants of the date of release of the marriage license	15 minutes	Asuncion M. Pahuyo Municipal Civil Registrar	none	MCR Office
8.	Subscribed as to the correct-ness and truthfulness of the supplied data and information.
9.		Release of the marriage license after 10 days posting period.	10 minutes	Lourdes P. Bañaga Admin. Assistant II	none	MCR Office
10.	Receive the marriage license after 10 days of posting period
11.		Record the applications for Marriage License in the Book of Register of Marriage License (MF 100)	10 minutes	Lourdes P. Bañaga Admin. Assistant II	none	MCR Office
6.		Preparation of Monthly report	1 day	Lourdes P. Bañaga Admin. Asst. II	None	MCR Office
7.		Review and signs monthly report	30 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
8.		Submission of monthly report	1 day	Lourdes P. Bañaga Admin. Assistant II	None	NSO, Naga City

V – ISSUANCE OF CERTIFIED TRUE COPY OF CERTIFICATIONS SUCH AS BIRTH, MARRIAGE, DEATH AND OTHER CIVIL REGISTRY DOCUMENTS ON ORDINARY OR SECURITY PAPERS

Certified copy of registry documents such as birth, death and marriage may be issued by the civil registrar in an ordinary or security papers.

FEES:

Certification fee of Birth/Death (Local) – P 50.00

Certification fee of Birth/Death (Abroad) – P100.00

Certification fee of Marriage – P100.00

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Request a certification or transcription of needed document
2.		Get the data and information of the requested document	2 minutes	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	none	MCR Office
3.		Verify from the registry book the requested documents and advice the client to pay the required fee at MTO	15 minutes		none	MCR Office
4.	Payment of fees to the Mun. Treasurer’s Office
5.		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Assistant II	variables	MTO
6.	Submit the Official Receipt to MCR Office
7.		Type the Official Receipt Serial number and date issued in the certification	5 minutes	Lourdes Bañaga Nikki B. Pollos	none	MCR Office
8.		Review and the sign the certification	5 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
4.	Receive the requested certification	Record and release the certification to the client	1 minute	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	none	MCR Office

VI – DELAYED REGISTRATION OF THE CERTIFICATE OF BIRTH, DEATH & MARRIAGE

REQUIREMENTS:

I. Birth

1. NSO negative result
2. 4 copies of the Certificate of Live Birth (MF 102) duly accomplished and signed by the proper parties
3. Accomplished Affidavit for delayed registration at the back of the Certificate of Live Birth by the informant
4. Any two (2) of the following documents:
5. a) Baptismal Certificate d) Insurance Policy
6. b) School Record e) Medical Record
7. c) Income Tax of Parents f) Bgy. Captain Certification, etc.
8. Affidavit of Two Disinterested persons who might have witnessed or known the birth of the child
9. Certificate of Marriage of parents

II. Death

1. NSO negative result
2. 4 copies of accomplished Certificate of Death (MF 103)
3. Affidavit for delayed registration stating the facts/circumstances of the death of a person
4. Authenticated copy of the Certificate of Burial or Cremation
5. Approval by the Municipal Health Officer

III. Marriage

1. Certificate of no marriage record (CENOMAR) from NSO
2. Affidavit stating the facts/circumstances surrounding the marriage and the reason or cause of delay
3. Submission of accomplished copies of Certificate of Marriage

FEES:

One (1) year (exact) and below – P 100.00

More than one (1) year & above – P 150.00

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Submit requirements
2.		Check and review the submitted requirements as to its completeness and correctness of data and information. Examine the authenticity of the documents submitted. Prepare and type the data and information supplied. Advice client to pay the corresponding fees at MTO	30 minutes	Lourdes Bañaga Nikki B. Pollos Regina A. Orcine	None	MCR Office
3.	Payment of fees to the Mun. Treasurer’s Office
4.		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Assistant II	P100.00 & or P150.00	MTO
5.	Submit the Official Receipt
6.		Examines the authenticity of the submitted requirements and/or ascertain the truthfulness of the data and information, administer Oath and determine the date of release of the registered documents	10 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
7.	Subscribe as to the correctness of the supplied data and information
8.		Assign registry number after the publication/posting period	5 minutes	Nikki Pollos	none	MCR Office
9.		Review and sign the documents	1 minute	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
10.	Accept the registered document	Release of accomplished/registered documents	1 minute	Nikki Pollos	none	MCR Office

VII – LEGITIMATION

Legitimation is a remedy by means of which those who in fact were not born in wedlock considered as illegitimate; to be considered legitimate, it is being supposed that their parents were already validly married.

REQUIREMENTS:

1. Certificate of No Marriage Record (CENOMAR) from NSO
2. Certificate of marriage of parents
3. Certificate of live birth of the child
4. Acknowledgment/Admission of Paternity
5. Affidavit of Legitimation executed by both parents

FEES:

Legitimation fee – P 100.00

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Submit requirements
2.		Examines the authenticity of the submitted requirements and/or ascertain the truth of the facts stated. Advice client for payment of fees	10 minutes	Asuncion M. Pahuyo	None	MCR Office
3.	Payment of fees to the Mun. Treasurer’s Office
4.		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Assistant II	P100.00	MTO
5.	Submit the Official Receipt
6.		Record entries in the Book of Register of Legal Instruments	10 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
7.		Issuance of annotated certified copy or transcripted documents	15 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
8.		Review and sign the documents	1 minute	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
9.	Accept the registered and approved documents	Release the approved documents	1 minute	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office

VIII – REPUBLIC ACT NO. 9255

RA 9255 is an act allowing illegitimate children, either not yet registered or were previously registered under the surname of the mother, to use the surname of their father.

REQUIREMENTS:

1. Affidavit to Use Surname of the Father (AUSF)
2. Certified copy/transcript of the original Certificate of Live Birth
3. Consent of the child, if 18 yrs. old and above
4. Any two (2) of the ff. documents:
5. a) Employment records d) Certification of membership in any organization
6. b) SSS/GSIS records e) Statement of Assets & Liability
7. c) Insurance f) Income Tax Return (ITR)

FEES:

AUSF fee – P 100.00

HOW TO AVAIL OF THE SERVICES:
Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSONS RESPONSIBLE	FEE	LOCATION
1.	Submit requirements
2.		Examines the authenticity of the submitted requirements and/or ascertain the truth of the facts stated. Advice client for payment of fees	10 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
3.	Payment of fees to the Mun. Treasurer’s Office
4.		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Assistant II	P100.00	MTO
5.	Submit the Official Receipt
6.		Record entries in the Book of Register of Legal Instruments	10 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
7.		Issuance of annotated certified copy or transcripted documents	15 minutes	Asuncion M. Pahuyo Mun. Civil Registrar	None	MCR Office
8.		Review and sign the documents	1 minute	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
9.	Accept the registered and approved documents	Release the approved documents	1 minute	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office

IX – R.A. 9048- AUTHORITY TO CORRECT CLERICAL OR TYPOGRAPHICAL ERROR AND CHANGE OF FIRST NAME OR NICKNAME IN CIVIL REGISTRY DOCUMENTS (CERTIFICATE OF MARRIAGE)

REQUIREMENTS:

1. CERTIFICATE OF MARRIAGE
2. a) Certificate of Live Birth NSO Copy
3. b) Baptismal Certificate, School Records, SSS or COMELEC record
4. c) Birth Certificate, Baptismal or COMELEC records of parents
5. d) Birth or Baptismal certificate of brothers and sisters
6. e) Marriage certificate of document owner (if married) and parents

HOW TO AVAIL OF THE SERVICE:

Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSON RESPONSIBLE	FEE	LOCATION
1	Submit requirements	Check and examine the submitted requirements	5 mins.	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
2		Prepare the RA 9048 Form 1.1. and advice the client to pay the required fee	10 mins.	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
3	Pay the filling fee Notary of petition
4		Receive payment & issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Asst. II	P1,000.00	MTO or Public/Private Attorney
5	Submit the Official Receipt	Notice of Posting	10 days	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCRs bulletin board
6		Transmit/submit the petition to NSO legal office ,Sta. Mesa Manila	½ day	Asuncion M. Pahuyo Mun. Civil Registrar	none	LBC
7		After affirmation of the petition by the OCRG NSO, Manila, prepares the Certificate of Finality and the Annota-ted Cert. of Marriage or CR Form 3A	45 mins.	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
8		Transmit Annotated Cert. of Live Birth or CR form 1A,Certificate of Finality and certified copies of petitions to NSO, Manila	½ day	Asuncion M. Pahuyo Mun. Civil Registrar	none	LBC

X – R.A. 9048- AUTHORITY TO CORRECT CLERICAL OR TYPOGRAPHICAL ERROR AND CHANGE OF FIRST NAME OR NICKNAME IN CIVIL REGISTRY DOCUMENTS (CERTIFICATE OF LIVE BIRTH)

REQUIREMENTS:

1. CCE IN CERTIFICATE OF LIVE BIRTH
2. a) Certificate of Live Birth NSO Copy
3. b) Baptismal Certificate, School Records, SSS or COMELEC records
4. c) Birth Certificate, Baptismal or COMELEC records of parents
5. d) Birth or Baptismal Certificate of brothers and sisters
6. e) Marriage Certificate of document owner (if married) and parents

HOW TO AVAIL OF THE SERVICE:

Step No.	CLIENT	FRONTLINE SERVICE PROVIDER	DURATION	PERSON RESPONSIBLE	FEE	LOCATION
1	Submit requirements	Check and examine the submitted requirements	5 mins.	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
2		Prepare the RA 9048 Form 1.1. and advice the client to pay the required fee	10 mins.	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
3	Pay the filling fee Notary of petition
4		Receive payment and issue Official Receipt	5 minutes	Lolita U. Alfelor Admin. Assistant III	P1,000.00	MTO or Public/Private Attorney
5	Submit the Official Receipt	Notice of Posting	10 days	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCRs bulletin board
6		Transmit/submit the petition to NSO legal office, Sta. Mesa Manila	½ day	Asuncion M. Pahuyo Mun. Civil Registrar	none	LBC
7		After affirmation of the petition by the OCRG NSO, Manila prepare the Certificate of Finality and the Annota-ted Cert. of Marriage or CR Form 3A	45 mins.	Asuncion M. Pahuyo Mun. Civil Registrar	none	MCR Office
8		Transmit Annotated Cert. of Live Birth or CR form 1A,Certificate of Finality and certified copies of petitions to NSO Manila	½ day	Asuncion M. Pahuyo Mun. Civil Registrar	none	LBC